Your job application
Can I contact anyone to see how my application is progressing?
After you have submitted your application and the vacancy has closed, your application will be reviewed and scored by the recruiting manager against the criteria listed in the person specification. The recruiting manager reviews all applications that are received and will let the recruitment team know whether they would like to invite you for an interview.
One of our recruitment coordinators will be looking after the job you have applied for and will contact everyone who is eligible for interview. We aim to do this within a maximum of three weeks after the closing date for the job. If you have not heard from us by then, you should assume that you have not been shortlisted on this occasion.
Please note that our recruitment team will send most communication to you by email. The emails will usually come from our system which is called TRAC and not via NHS Jobs. To help us process your application quickly and to keep up to date with the latest information, we encourage you to check your inbox regularly. If you notice that you haven’t received messages about a job you’ve applied for, it’s worth checking that this hasn’t been directed to your junk-mail by mistake.
Our recruitment team are available to talk to you and provide support between 9am and 5pm, Monday to Friday. You can reach us on 01522 307326 or by email at JoinUs@ulh.nhs.uk
Your application matters to us so please don’t hesitate to get in touch. If you get in touch with us, have the reference number and job title of the post that you have applied for handy so that we can find your details quickly.
Pre-employment checks – Once you have been offered a post, we have to undertake a number of mandatory checks which help us to keep you, our patients, staff and visitors safe. These checks have to be completed before we can agree your start date and send you a contract. We aim to complete these checks as quickly as possible. For your information, here is a list of the checks that we carry out for everyone who applies for a job at ULHT.
Identity – We will ask you to provide us with documents which confirm your identity. These documents also help us to complete a Disclosure and Barring check (DBS) if you need one for your job. You can view the list of acceptable identity documents here.
Eligibility to work – You must either be eligible to work in the United Kingdom or meet the criteria for us to be able to sponsor you. We welcome applications from job seekers who require sponsorship in order to work in the UK and these will be considered alongside all other applications. However, we are required by law to offer posts to suitably qualified, experienced and skilled people from within the EU/EEA. Where there are no suitable candidates from within the EU/EEA, we have to satisfy the Resident Labour Market Test before we can offer a post to a non EU/EEA candidate. For further information please visit the UK Border Agency website.
DBS (Disclosure Barring Service) – If the post you have applied for requires a check of your criminal record, we will ask you to complete an online DBS application. To do this, we’ll send you a link in your conditional offer letter. You will need to provide valid identification (which will be outlined in your invite to interview letter) in order to progress your DBS application.
Professional Bodies and Memberships – If you are appointed to a post where it is essential that you are registered with a professional body in order to practice, you must have up to date registration or an application in progress, before you commence in post. You will not be able to start work in some roles until your registration has been confirmed by your professional body. We check this via the online registers; please ensure that the information provided on your application is correct.
Occupational Health (OH) – All staff will be asked to complete an online self-declaration form to confirm they are fit for the post being offered. For some posts you may be asked to visit our OH department in person to gain clearance or provide us with your immunisation records. All staff with patient contact will be asked to attend the OH department during their induction programme.
References – If you have been in continuous NHS employment for the past 12 months, we will only require a reference/s to cover this period. If you have been employed elsewhere in the past 12 months, we will require references to cover your last 3 years of employment. Any gaps in service will also need to be accounted for by obtaining a character reference or we may ask you to complete a self-declaration form. Getting references back from referees can sometimes take a while. To help us to do this quickly, please let your referees know you have been offered a job and that we will be emailing them; this can really help to speed things up.
Contact the resourcing team