Inpatient Care Coordination Solution, FDP

Inpatient Care Coordination Solution FDP Product Privacy Notice (June 2024)


Name of Product


Inpatient Care Coordination Solution (CCS)


Broad Description of Product


NHS Trusts use the information in this Product to support the Trust to improve their wait-list times and provide you with the best care within the most appropriate timeframe in relation to the procedure or treatment you are being provided by the hospital.


The relevant healthcare information used in this system is collected within the Trust and utilised to identify the actions that the Trust can take to ensure that your procedure or treatment can be scheduled and carried out smoothly. Only healthcare professionals and appropriate support staff will have access to your information to provide you with care.


Use Case Elective Care


Controllers who use this Product The following NHS Trusts are using this Product:

·         United Lincolnshire Hospitals NHS Trust


The purpose for processing your personal data The Inpatient Care Coordination Solution processes personal data including health data to support the better coordination of planned treatment, which we call elective care.


The aim is to improve the delivery of planned treatment through better use of the information that the NHS Trust  (“Trust”) holds, making sure the data is valid and accurate, and that the Trust can use the information to improve on the waiting times for elective care in the wake of the COVID-19 pandemic.


The inpatient function allows healthcare professionals and appropriate support staff to view your health data in relation to your planned stay in hospital in one location and in near to real-time, with all required information to support your inpatient care and in turn aids theatre usage.  This means that your planned stay in hospital happens in a timely manner.


Type of Data Processed & categories of data Personal Data

Personal Data which is:

•      Directly Identifiable Data


will be processed for the purposes above about patients and staff.


For patient data :

Data that is processed by this Product may include an individual’s:

•      name

•      address including postcode

•      date of birth

•      gender

•      biological sex

•      NHS number and/or hospital record number

•      telephone number – mobile and home

•      email address

•      health information, including information about your symptoms, medical conditions, diagnosis and, treatment

•      race or ethnicity


For staff data :

•      name

•      email address

•      role / profession

•      planned absence information

Legal grounds for processing personal data in FPD and sharing it (if applicable) Processing Personal Data in FDP

The processing of Personal Data by the NHS Trust for the purposes identified above is to provide you with individual care.

This is permitted under the following legal grounds in UK GDPR:


Public Task – Article 6(1)(e) ‘…necessary for the performance of a task carried out in the public interest or in the exercise of official authority…’.

Health Care – Article 9(2)(h) ‘necessary for the purposes of preventative or occupational medicine for the assessment of the working capacity of the employee, medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems and services…”   and under Paragraph 2 of Part 1 of the Data Protection Act 2018


Confidential Data

The Personal Data processed for the purposes above is also Confidential Data.


As the NHS Trust are processing your Confidential Data to provide you with individual care, they are relying on your implied consent.

Who is Processing your Personal Data on behalf of the Controller The Data Platform Contractor, Palantir Technologies UK, LTD is a processor for this Product.


No Personal Data is being processed by the PET Contractor IQVIA LTD, who is not a Processor for this Product.


Who your data is shared with Staff

Health care professionals who are providing direct care and support staff who need to administer your care journey.


Other organisations

Personal Data will not be shared with any other organisations.

Aggregate data will be shared via reports to the local Integrated Care Board and NHSE to allow for planning and service improvement.


Your rights under UKGDPR The following rights under UK GDPR apply to the processing of your Personal Data for the purposes above:


·         Right to be informed

·         Right of access

·         Right to rectify

·         Right to object


Further information about these rights is in the FDP Privacy Notice here.


If you wish to exercise your rights you should contact

[email protected]


Other Opt Outs No.


•      Type 1 Opt Outs do not apply because the datasets used to create the dashboard do not contain confidential patient information that has been collected by NHS England from GP Practices.

•      National Data Opt Outs do not apply because:

o   the collection and analysis of data by NHS England to create the dashboards has been carried out under a legal obligation (the Legal Direction) and therefore the National Data Opt Out does not apply.

o   the data which is shared with other organisations through the dashboards is not confidential patient information and therefore the National Data Opt Out does not apply.


Last updated Date 24 June 2024