Access to health records

General information

The subject access provisions of the Data Protection Act 1998 give an individual the right to have a copy of any data held about them.

If you wish to have a copy of what information (if any) the Trust holds about you, you will need to make an application.

Please note there may be a fee of between £10 and £50 sterling for this service alongside your completed application form.

Department of Health guidelines require us to comply with your request within 21 days. However the Data Protection Act gives us 40 days from when we receive your completed request and payment. The process of replying can take some time depending on what you have asked for.

Please be advised that if you request a full copy of your medical records, including x-rays, you may be charged the maximum amount regardless of whether the Trust holds any x-rays. Therefore it is in your interests to only apply for the records that you want.

Subject Access Forms

If you need a form or help in completing the application form, please telephone your relevant health records department between 9am and 5pm Monday to Friday.

Once you have completed the form please send to the appropriate health records department.

Lincoln and Louth
Lincoln County Hospital
Greetwell Road
Lincoln
LN2 5QY
(01522) 573249
Pilgrim Hospital
Sibsey Road
Boston
PE21 9QS
(01205) 445279
Grantham Hospital
101 Manthorpe Road
Grantham
Lincs
NG31 8DG
(01476) 464544
Downloading the form

Alternatively, an application form is available online for you to download and send to us at the above address. To download the form click on the relevant link below.

Access to your Health Records (PDF, 633KB) (Data Protection Act 1998)

Access to Deceased Patients Records (PDF, 19KB) (Access to Health Records Act 1990)

Receiving the form by post

If you are unable to download the application form or cannot contact us, you may email us at dpo@ulh.nhs.uk for a form to be sent to you.